Privacy Notice

Cheshire Local List Privacy Notice

This privacy notice is designed to help you understand how we use personal information when delivering the Cheshire Local List. We have set out below the services types, the information we may use to deliver the services, who we may share it with, and how long we will keep it.

The services covered within this privacy notice:

Cheshire Local List, Local Heritage List Platform:

  • Facilitate public proposals of heritage assets for the Cheshire Local List
  • Manage the Cheshire Local List approval process
  • Keep a publicly accessible map-based dataset of existing and proposed local heritage assets

Information we hold about you

We only collect and use the minimum amount of personal information required when delivering a service to you.

Wherever possible we use non-identifiable personal information.

The Service may use some or all of the personal information below:

  • Information about you, this could include your name and contact details.
  • Username
  • History of site use
  • The IP address that you accessed any of our online services from

Why we need your information and how we use it

We use your information for one or more of the following reasons:

  • To facilitate access to the Local Heritage List Platform
  • To deliver the approval process, including requesting revisions for proposals
  • To evidence positive outcomes to central government funding agencies
  • To provide a full record of casework.
  • To facilitate contact with the individuals associated with specific casework.
  • To recognise individuals as the author/discoverer/owner of intellectual property

Who your information may be shared with 

Sometimes we may need to share your information, but we will only do so where it is necessary or required by law. We will only share the minimum information for each circumstance.

Sharing of your information from the Local Heritage List Platform is not foreseen.

The Data Controller

Cheshire West and Chester Council is the Data Controller for this processing.

The personal information we have collected from you will be shared with fraud prevention agencies who will use it to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance, or employment.

The lawful basis for the processing

Most of the personal information we process is provided to us directly by you, under the Data Protection Act 2018, the lawful bases we rely on for using your personal information are:

  • We need it to perform a public task (UK GDPR Article 6 (e))

The legislation we rely on when using your personal information to meet our legal obligations or public tasks includes but is not limited to:

Protecting your information

Your information will be securely stored on our network and in The Forum, Chester, Cheshire, CH1 2HS.

How long will we keep your personal information?

We will only use your personal information whilst delivering the service to you and to deal with any questions or complaints that we may receive about this, unless the law requires us to keep it for a longer period. We will keep your information for 10 years then destroy based on CWaC best practice.

Information that is used to identify individuals as the author/owner of the intellectual property or discoverer of a heritage asset will be kept for 9999 years then archived.

Your rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.
  • Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
  • You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

To make a request follow the instructions on the Data Protection for you page below.

Data protection for you

How to complain if you are unhappy about how your data is used

You can complain directly to the Council You can complain directly to the Council's Data Protection team by email or post.


By post: Data Protection Officer, 4 Civic Way, Ellesmere Port, CH65 0BE

You also have the right to complain to the Information Commissioner’s Office using the following details:

Information Commissioner's Office (ICO) website

By post: The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113

Will my personal information be accessible outside the UK?

Should the transfer of personal information outside of the UK become necessary, it will only take place if permitted by law, and then only where there are appropriate safeguards in place to protect the personal information.

Your information is stored within the UK